In order to deposit data, you will need to register and create an account, noting that each individual must have their own account. The online account offers the possibilities of offering data, editing the metadata, submitting the deposit form, as well as signing the licence electronically. You will also be able to track the progress of your data deposit from your account. Please refer to our guide for depositing data in our curated collection.

Data offers

We have an appraisal process for all potential new data offers. Our Data Appraisal Group will make an assessment of your data according to our Collections Development Selection and Appraisal Criteria, which are informed by our Collections Development Policy.

Our decision will be one of the following:

  • Accept the data in the curated repository.
  • Accept the data in the self-deposit repository ReShare.
  • Advise you to use an institutional repository or alternative place of deposit.

Once your data is ready to be deposited you will need to complete and submit the Data Offer form via your account (for ESRC grant holders, please visit our Help section for information on how to self-deposit data to ReShare).

Data deposit form

If we accept the data into our curated repository you will have to complete the deposit form. The information you provide about the data collection is used to create a metadata record for inclusion in our data catalogue. It is important to complete this accurately, building upon the information provided at the offer stage to ensure the data is discoverable and reusable.

Guidance on particular questions is available as help text.

Licence and conditions of access

Our Licence Agreement specifies the rights and responsibilities of both parties and authorises us to preserve and to distribute the data collection under the terms and conditions specified. It should be signed by the data owner or their nominee. This is not required for data from the Office for National Statistics (ONS), National Records of Scotland (NRS) or Northern Ireland Statistics and Research Agency (NISRA), as this is covered by Concordats between the relevant parties.

Read the Licence Agreement to make sure that you understand and agree with the terms and conditions. Once you have read through it, please inform the Collections Development Team of the access level you would like assigned to the data collection and specify any additional conditions.